Computers and Technology

How to Download Gmail Emails to Outlook?

Summary: You will discover how to easily download Gmail emails to Outlook in this article. We’ll show you how to move your complete Gmail mailbox to Outlook in this article, even if you have thousands of emails in your inbox. There are two options for accomplishing this. The first option is to create a second Outlook account for your Gmail account and manually import your Google Mail data into it. The second option is to download your Google account data and then utilize Gmail to Outlook Transfer, an automatic email conversion application. To go straight to the instruction, read this article completely.

The Gmail backup tool transfers emails swiftly from Gmail to Outlook. Using this tool, transferring emails from Gmail to Microsoft Outlook is no longer difficult. Migrating emails from Gmail to Outlook takes hours. However, switching from Gmail to Outlook requires a number of steps. The only issue is the security of your information.


Gmail, or Google Mail, is a popular web mail client and a web service. Gmail has over a billion registered email accounts, making it one of the most popular email programs on the planet. If users need to download Gmail emails to Outlook PST file format for archiving on a hard drive or computer, we have some recommended methods.

Why do users need to move Gmail emails to Outlook?

Users are drawn to Gmail applications for a variety of reasons, including the fact that it is fast, free to use, and always available, as well as the fact that it provides a large amount of storage space. But what if it’s prone to failures and cyber-attacks, or if Gmail emails are accidentally deleted? Yes, one of the most common reasons for archiving or exporting Gmail emails to a PC or hard drive, or switching to another email account, is to avoid deletion.

People, on the other hand, frequently need to switch from Gmail to Outlook. The issue is that behemoths like Google and Microsoft are wary of one other. This frequently implies that there are no simple solutions to convert emails or documents between services. Well, that’s not an issue, you might think; there are a plethora of programs and online services available to help you transfer emails from Gmail to Outlook; I’ll just pick one and use it.

Two methods for Gmail to Outlook Migration

Yes, there are two ways to accomplish this task. Both ways are completely feasible, but the first demands a little more technical expertise than the second.

Method 1. Manually transferring emails from Gmail to an Outlook account

Other email clients (in our example, Outlook) will be able to access your Gmail mailbox via IMAP if you follow the steps above.

  1. Start Outlook.
  2. Select Add account from the File menu.
  3. Enter the Gmail mailbox data in the account setup window: your name, your Google account login, and the password you use with this Gmail box.
  4. Finish the account creation process by completing the remaining steps and clicking the Finish button.

Your Gmail account has now been synced with your Outlook account. All of your Gmail messages are now accessible through the Outlook account you just created. Despite the fact that the data is replicated in Outlook, it is still Gmail data.

The steps to export Gmail emails to Outlook PST format are as follows.

  1. Go to File > Open & Export once the configuration is complete.
  2. Choose Import/Export from the drop-down menu.
  3. Choose the Import to a file option in the following box.
  4. Then, from the drop-down menu, choose Outlook data file(.pst).
  5. Select the account you want to convert to PST now.
  6. Browse a location to save the resulting file from the drop-down menu.

Drawbacks of Manual Methods:

There are a number of drawbacks to using manual method to export emails from Gmail to Outlook, making it a less-than-ideal method. We’ve listed a few limits here.

  • If internet access is lost during the process, users must retry the downloading procedure using the same steps.
  • There is no way to export emails from a specified date range using the date filter tool.
  • It has failed to download the archive file on the system several times.

Although the manual method is extremely dependable, it does not always ensure that all of your Gmail email conversations will arrive in good condition in Outlook. Unfortunately, corruption and damage are not uncommon. Manual exporting also takes time and can result in problems if done poorly by an untrained person.

Method 2. Quick way to Download Gmail Emails to Outlook PST

The manual methods for exporting emails from a Gmail account have numerous restrictions, as we’ve shown above. Users can use the powerful Gmail Backup tool that allows you to choose all mailbox items from Gmail, such as emails, contacts, and calendars, as well as all Drive data, and export them to a PST file.

If you have Documents, PPTs, Sheets, and other files in google Drive, you can use this tool to export them. This software offers multiple file formats to export Gmail to PST, MSG, PDF, EML, MBOX, AOL, Office 365, Thunderbird, Hotmail, and other local file formats.

Remarkable features of Gmail to Outlook Conversion Tool

The program is based on complex algorithms and comes with a slew of fantastic features, which are detailed below.

  • Backup all of your Gmail emails to a hard drive or a local machine with ease.
  • Allows you to eliminate undesirable emails from Gmail using a date filter.
  • Gmail backups to PST, MSG, MBOX, EML, PDF, Thunderbird, Hotmail, Office 365, AOL mail, and other formats are available.
  • Removes duplicate emails from the inbox.
  • Removes duplicate emails based on the From, to, topic, and body fields.
  • PPTs, Calendars, Contacts, and other attachments are all exported.
  • It has a user-friendly interface.
  • Users can export 50 Gmail emails for free with the free version.

Final Thoughts

we’ve covered the suggested techniques for exporting Gmail emails to Outlook PST on a computer or hard disc in this article. These manual exporting methods, on the other hand, have certain drawbacks. We recommend using the powerful automatic Gmail backup solution to export emails from Gmail to PST and other file formats or email clients.

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